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HR Assistant, Branch Office Support

Purpose of the Job:

To support the Branch Offices on day to day HR needs including recruitment, maintaining records, facilitating communication, attendance records, and ensuring employees received adequate support.  Serve as a point of contact to Branch Offices in the absence of the Branch Office Coordinator.

Main Duties and Responsibilities:

  • Responsible to maintain employee personnel file and other relevant documentation for Branch Office;
  • Record new employee’s data on HRIS and IFMIS system;
  • Assist in writing and distributing appointment letters, employment contracts and other HR related letters;
  • Ensure all HR related policies, procedures and correspondences are distributed to branch offices;
  • Ensure all job opportunities are distributed to staff based in BO.  Support in advertising vacancies using appropriate channel including internal posting;
  • Support in review of employment applications and evaluating qualifications or eligibility of applicants;
  • Inform job applicants about the recruitment process, their acceptance or rejection of employment and expected certifications during recruitment;  
  • Collect and compile data on performance evaluations, trainings taken, identified performance gaps, post training evaluations and so on;
  • Support in explaining EHRC’s personnel policies, benefits, and procedures to Branch employees and job applicants;
  • Collect and compile reports and documents pertaining to performance evaluations and identified gaps of the Branch employees;
  • Coordinate the preparation and dispatch of identification cards to employees based in branch offices;
  • Perform additional tasks given by Branch Head and Branch Office Support Coordinator at Head Office.

LOCATION: Head Office

REPORT TO: Coordinator, Branch Office Support

DURATION; Open Contract

SALARY RANGE: Gross monthly salary of ETB 7,585.00- ETB 8,781.00 plus ETB 3,000.00 Housing allowance and ETB 1,200.00 Transport allowance, depending on candidates qualification, experience and earning history

Qualifications and Experience:

  •  BA Degree or Level IV Diploma in Human Resource Management, Business Administration, Management, or related fields;
  • Computer literate;
  • Knowledge of Amharic is required. Knowledge of other local languages is advantageous;
  • 2 years of relevant experience with BA degree or 4 years of relevant experience with diploma;
  • Knowledge of HRIMS system is a plus.

Interested candidates should write a covering letter, explaining why they are interested in this role, why they are the right person for the job with a recent CV which should be sent to the following email address: HRM@ehrc.org