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Executive Secretary

The nature of this job includes performing tasks of advanced secretarial work; deals with incoming and outgoing mails, follows up the administrative details of the office; and annotates documents for quick reference.


  •  Organizes tasks given to the directorate and brings to  attention;
  • Manages and is responsible for the administrative details of assigned office;
  • Performs a wide variety of clerical, typing and stenographic duties in the office of management staff;
  • Checks and transcribes correspondence, minutes and reports from dictation or written drafts with great care and accuracy.
  • Classifies, organizes and supervises the filing system of the office to secure complete and accurate records;
  • Maintains proper records of incoming and outgoing correspondence;
  • Opens, sorts and routes incoming mail; prepares material for mailing; locates and extracts required information from files;
  • Receives telephone calls and messages; gives information to callers; connects callers to supervisor on important matters requiring his attention; places outgoing calls;
  • Screens requests for meetings or appointments with the Director; schedules appointment and reminds supervisor when they are due;;
  • Helps organize departmental meetings; prepares necessary records and documents; arranges and assembles materials for meetings and prepares report summaries;
  • Annotates documents for quick reference;
  • Transmits messages, instructions, circulars and remainders from the director to various offices, and follows up their status;
  • Arranges travel schedules and reservations for the director;
  • Safeguards the confidentiality of all information received and under custody;
  • Takes minutes of meetings, workshops and negotiations;
  • Operates fax, telex machines and the internet; sends and receives messages;

Executive Secretary Requirements and Qualifications

  •  BA Degree in Social Science and Management related field ,
  • 5 years in secretarial work of which 2should be as a Senior Secretary
  • excellent knowledge in the use of common word processing Software and satisfactory,
  • knowledge of the English Language.

Interested and qualified applicants are invited to send their Application letter, CV and scanned documentations via email to and within seven working days from the date of this announcement. Only shortlisted candidates will be contacted.