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Emergency Finance Assistant

The Organization 

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. 

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected. 

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. 

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.  

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

ROLE PURPOSE

Plan International Ethiopia is looking for a Emergency Finance Assistant .The post is intended to ensure sufficient cash is available in the program area office for smooth running of office business and all cash commitments are achieved and also all financial documents are maintained.

DIMENSION OF THE ROLE

The  Emergency Finance Assistant  will be responsible Responsible for all cash transactions necessary for effective office running including petty cash management, support cash related project deliverables and maintaining documentation as per the organization regulation. 

The post-holder will be based in Debre Birhan.

ACCOUNTABLITIES

• Ensure minimum cash balance is available for the normal functioning of the office at Program area level.

• Avail all cash request of the PA and pay without any significant delay to the intended purpose as per the Program officers & Program coordinators request.

• Check all financial documents are reviewed and approved before payments are effected.

• Replenish all documents on time so that the organization record shows up to date balance.

• Deposit all collected cash within a week to the organization account.

• Follow and pay all PA’s cash commitment are paid on time e.g. telephone, electric, & water bills.

• Keep records of all amount paid, received and reconcile cash balance with records every working day.

• Report all cash shortage/ overage and all unpaid vouchers of more than reasonable time.

• Support the Program Area Finance Officer in paying tax issues to the relevant tax authority.

• Conduct monthly summery of pension, Income tax and withholding tax and submitted to the finance officer to facilitate the payment 

• Prepare check payment to suppliers and staffs on time.

• Keep filling systems in which documents could be readily available, easily traced and ensure that all documents fulfil the appropriate source documents

• Support other staffs on finance related issue 

• Support the Program Area Finance Officer in Audit Facilitation.

• Others as need arise and instructed by immediate supervisor.

ADHERENCE TO PLAN INTERNATIONAL POLICIES 

Ensure that Plan International’s global policies for Safeguarding Policy and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant implementation standards and guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct, their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures

KEY RELATIONSHIPS

No contact or very low frequency of interaction

PHYSICAL ENVIRONMENT

May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.

LEVEL OF CONTACT WITH CHILDREN

Mid contact:  Occasional interaction with children

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Essential

• Diploma in Accounting/Business management with at least two years of relevant experience.

• Safety issues in cash management.

• Best way of handling transaction.

• Bookkeeping and interpersonal skill.

• Basic computer skill to process various document settlements like Excel.

• Ample knowledge of currency denominations and counting.

• Advanced computer skills, especially in Excel, Word and use of email

Desirable

• Safety issues in cash management.

• Best way of handling transaction.

• Bookkeeping and interpersonal skill.

• Basic computer skill to process various document settlements like Excel.

• Ample knowledge of currency denominations and counting.

• Advanced computer skills, especially in Excel, Word and use of email

• Ability to communicate at all levels, & in difficult circumstances, 

• Ability to work under pressure within a diverse team of people, and be dynamic, tenacious, and   committed 

• Multi-cultural who respect and treat various peoples coming for her/his service.

• Honesty.

• Polite and courtesy and consider his/herself as a team member.

• Very good written & spoken English;

• Very good communication skills with all level of staff

• Willing to travel to field sites.

• High commitment to confidentiality

• Gender sensitivity

The closing date for the application in June 22, 2021. Qualified candidates should submit the application through DireJobs.

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.  

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organization, Plan International is fully committed to promoting the realization of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Female applicants are highly encouraged to apply.