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Assistant pharmaceutical and nutrition commodity Officer

Employment Type:  Definite Period 

Job Purpose:

  • To implement an emergency nutrition programmes in a refugee camp as per protocols and international standards. . This includes:
  • Responsible for planning, implementation and monitoring of drug store ,in line with donor requirements, the country protocols and international standards through effective technical support
  • Responsible to manage the drug store of the organization and providing training for nutrition staff and COAs
  • Establish and maintain cordial working relationships with relevant UN agencies, local Government bodies, NGOs and the community/beneficiaries at project level to enable Concern Ethiopia to achieve its Objectives.

Main Duties & Responsibilities;

  • Assist health and nutrition team and procurement department in Addis to ensure the procurement of essential drugs and medical equipment’s
  • Ensure the quality and standard of incoming medical products and supplies from suppliers, donors and head office.
  • Assist nutrition or health team in compiling pharmaceutical requests and nutritional commodity requests from nutrition center, SC and distribution of drugs supplies and nutrition commodities at nutrition center.
  • Ensuring the distribution of essential drugs, medical supplies and nutritional commodities to the nutrition centers and SC, to avoid stock outs at the center and keeping accurate stock balance and time records on the paper and computer systems.
  • Reviewing expiry date of all stock items and report to Logistics officer, nutrition project manager when stocks are due to expire in six-month time and for taking action on time.
  • Ensure proper storage of medicines, medical supplies and nutrition commodities including maintenance of safe storage, temperature and humidity control as well as cleanliness and tidiness of nutrition centers and main drug store.
  • Recording daily temperature and humidity of drug store.
  • In collaboration with Nutrition Team leaders and Nutrition Manager, ensure good distribution practices and rational use of pharmaceutical items and nutrition commodities in SC, OTP and TSFP
  • Ensure all day-to-day inventory transactions (stock card, bin card, inventory reports and related documents) are updated on a real-time basis with accuracy. Control and document the receipt, handling, storage, pick-up (FEFO), store release and reporting of inventory to the logistics officer and Nutrition project manager.
  • Conduct monthly drug and nutrition commodity (CPDR) inventory and submit monthly report to logistic officer and nutrition project manager & /or DFP.
  • Timely donate overstock to partners; Government and/or NGOs in coordination with Nutrition Manager and Logistics Manager.
  • Timely anticipate stock rupture based on available stock, planned incoming stock and consumption, and report to Nutrition Manager and Logistics Manager.
  • Facilitate proper disposal of expired medicines according to CONCERN WORLD WIDE and MoH protocol.
  • Liaise with partners; government, NGO and UN to avoid overstock and/or stock rupture.
  • Support staff development through coaching and mentoring to enhance the capacity of project and MoH staff
  • Ensure good collaboration and participation of UN agencies, INGOs and other relevant local agencies
  • Conduct frequent joint supervision visits to BSFP, TSFP, OTP and SC sites with UN agencies, Woreda health office and other government sectors as needed
  • Participate in nutrition and coverage surveys and other assessments as needed
  • Keep and maintain project documents and generate reports according to the organization’s and the UN agencies reporting templates
  • Keep the Program Manager informed any problems or developments through regular written reports, and verbal communication in a timely manner. 
  • Contribute in the planning of Concern Worldwide’s emergency response based on the experiences gained from other agencies.
  • Liaise with Logistics Officer regarding transport requirements and government directives.
  • Establish and maintain cordial working relationships with relevant local Government bodies, NGOs and the community/beneficiaries at project level to enable Concern Ethiopia to achieve its Objectives.
  • Perform other duties assigned by Project Manager/team leader.

Emergency Response;

  • Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Gender Equality 

  • Demonstrate an understanding of Concern Ethiopia’s Gender Equality Strategy
  • Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect
  • Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Accountability 

  • In line with Concern’s commitments under the Core Humanitarian Standard (CHS): 
  • actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E); 
  • work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; 
  • Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities. 

Person Specification

Essential:

Education, Qualifications & Experience Required

  • BSc Degree in Pharmacy with minimum of 2 years or Diploma in Pharmacy with minimum  four  years relevant experience
  • Profound experience in area of dispensary and drug store management
  • Computer literate
  • NGO experience in emergency projects is an advantage
  • Good communication and report writing skills
  • Good negotiation skill with government and other agencies

Required:

  • ToT on Integrated Pharmaceuticals Logistics System (IPLS)
  • Ability to communicate effectively in both oral and written English.
  • Good interpersonal skills and team player with sensitivity to cultural diversity
  • Ability to work under pressure
  • Local language is preferable  

Competencies

  • Ability and willingness to frequently travel and stay at the field
  • Ability to work collaboratively with colleagues across the organization developing effective working relationships to deliver outstanding results for target beneficiaries.
  • Proven capacity to supervise, train and coach staff and working with Project stakeholders
  • Good communication and report writing skills
  • Good negotiation skill with government and other agencies
  •  Able to recognize possible signs of child and adult abuse, harm and neglect
  • Able to recognize possible signs of child and adult abuse, harm and neglect

What We Offer

  • A competitive salary and benefit package
  • Excellent medical benefits (100% cover including dependents)
  • 20 days annual leave
  • 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave

Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy and copy of supporting documents to

Apply via direjobs.com or in person at Concern Worldwide Gambella/Pinyudo Offices.

Concern has an organizational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.